Pakistan: Building results-based monitoring and evaluation system
In UNDP Pakistan country office, there has been an emerging consensus on the lack of live and timely monitoring and evaluation data of development programs/projects.
This unavailability of M&E data not only impacted negatively while reporting results both internally and externally, but also impeded the possibility to track progress and demonstrate impact of its projects and programs.
Coupled with a weak implementation of the monitoring and evaluation regime and ineffective usage of the IT systems or their inherent incapability to provide insightful M&E information, there is a great desire within UNDP Pakistan to develop a strategic information system capable of generating strategic information to be timely used during the life of the interventions.
In 2014, UNDP Pakistan country office hired a consultant to develop the envisaged M&E system that would ideally have the following features:
- Multi-Tier Access Regime
- Automate M&E frameworks
- Track KPIs
- Analyze Results by Sector, Region and Administrative Units
- Support informed decision-making
- Query M&E data
A detailed Assessment Report including design parameters, technology options (software, database, hosting, etc) and roadmap was delivered, prior to the design and presentation of prototype including the proposed architecture, data entry forms and reporting/display dashboards.
In order to bring expertise from within country office and also utilize global expertise, a Reference Group has been established, consisting of two Programme Officers, one Programme Associate, One ICT Associate and one GIS Specialist. This reference group acts as the responsible party for monitoring the progress towards the development of the system. This has been a useful means to keep the process moving and engaging capacities from various units in the organization.
The M&E System has been devloped with the functionality to have automated Project RRF, AWPs and annual Monitoring Plans which will help capture progress at the project activity level including geographical coverage and evidences in the form of pictures, short video clips and project documents.
The system will provide live and dynamic project results and resources dashboards for senior management, projects and donor organisations with interactive maps showing intervention areas and progress made.